04 // SERVICE
Virtual Assistant Staffing
Trained VAs working your inbox, pipeline, and admin — under your brand.
Not every gap is a build. Sometimes you just need hands. We place trained virtual assistants into your agency to run the day-to-day work inside Votel — support conversations, lead follow-up, CRM hygiene, and the admin that quietly eats your week. Same model as the rest of our work: scoped before anyone starts, white-labeled always, with backup cover when your VA is off.
Support & Inbox VA
First reply on every client message.
- Watches the shared inbox and Votel conversations
- Answers the common setup and how-to questions
- Escalates anything technical to our build team
- Logs every request against the right sub-account
Appointment Setter
Turns new leads into booked calls.
- Works the lead list in your client's pipeline
- Calls, texts, and follows up on a set cadence
- Books straight into the connected calendar
- Reschedules and chases the no-shows
CRM & Data VA
Keeps the pipeline clean enough to trust.
- Imports and de-duplicates contact lists
- Tags and moves opportunities through stages
- Cleans up after a migration from another platform
- Builds the weekly report you send the client
Admin & Ops VA
The small stuff that eats your week.
- Client intake forms and onboarding paperwork
- Invoice chasing and subscription checks
- Scheduling, notes, and follow-up reminders
- Keeping your SOPs and templates current
How we run it
- 01
Scope
A short call, then a written scope and quote. Nothing starts until you've approved it.
- 02
Deliver
The work happens inside Votel, white-labeled to your brand, with a direct line to whoever's doing it.
- 03
Hand off & support
Your client sees your agency. We stay on for ongoing support whenever you want it.
Other services
Need Virtual Assistant Staffing?
Tell us about your sub-accounts and what's already in place — we'll scope it on a call.